Our client is the Asia-Pacific’s largest pan-regional pure-play life science, innovation, and R&D real estate platform. With a presence across the region, the platform specialises in investing, acquiring, developing, constructing, managing, and operating high-quality real estate projects in fast-growing life sciences and innovation hubs. Its two core business lines include a high-barrier-to-entry life sciences project construction management division and a specialised investment management division. Over the past two decades, the company has delivered over 200 projects for more than 100 leading life sciences and pharmaceutical companies, many of whom are repeat clients.

We are seeking a proactive and organised Administrative Assistant to ensure the smooth and efficient day-to-day operations of the office. This role will provide vital administrative and secretarial support to both internal teams and external stakeholders, playing an important role in keeping the organisation running seamlessly.

This position offers the opportunity to be part of a unique and fast-growing sector at the intersection of real estate and life sciences. You will gain hands-on experience supporting both operational and project-related activities, while working alongside an experienced, collaborative team. The role offers variety, visibility across departments, and the chance to contribute to a company shaping the future of life sciences infrastructure in Asia-Pacific.


Key Responsibilities:
- Ensure smooth day-to-day operation of the office in all aspects
- Perform general secretarial and administrative duties, supporting internal and external stakeholders
- Screen calls, greet visitors, and handle emails and phone enquiries
- Manage office supplies, staff amenities, and coordinate staff matters/events
- Prepare and consolidate reports, presentations, and contact lists
- Prepare and process contracts, purchase orders, and invoices
- Support property management service delivery and tenant/manager requests
- Coordinate with contractors/service providers for housekeeping and security matters
- Oversee courier, mail, and documentation processes in line with SOPs
- Liaise with stakeholders for sales submissions, audits, insurance, and related documents
- Arrange meetings, video conferences, reservations, and travel plans
- Perform filing, printing, and general document management

Key Requirements:
- Minimum GCE O Level or equivalent
- Service-oriented with strong interpersonal and communication skills
- Proficient in MS Office and comfortable with technology
- Able to work independently in a fast-paced environment while meeting deadlines
- Organised, detail-oriented, and adaptable to changing priorities
- Collaborative mindset to engage with stakeholders at all levels


If you feel this role suits you, or know anyone keen, please reach out to Asher Tan at asher.tan@annexion-partners.com